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Personal Assistant, Team Coordinator & Office Manager
We are looking for an organised, proactive and people-focused Personal Assistant, Team Coordinator & Office Manager to join Stories at an exciting stage of growth.
PA, Team Coordinator and Office Manager This is a broad and varied role supporting our co-founders, development teams and wider business operations, with opportunities to shape the role around your interests and strengths
Opportunity to join an established but small and growing company, reporting directly into Co-founder/COO and Project Directors.
Full time, hybrid working, based in London at least 3 days in London or on site; however we would be open to discussing alternative working arrangements.
Salary range £40,000 to 55,000 FTE pa, dependent on level of experience.
Other Benefits:
Private Vitality health insurance
3% employer pension contribution
Professional membership fees covered (where relevant, e.g. RICS, RTPI, RIBA, ACA)
Discretionary bonus scheme
“Friday My Day” – time and flexibility on Fridays for self-directed work or personal priorities
Enhanced parental leave policy
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About Stories
Stories is a purpose-led property development company, and a certified B Corp. We partner with long-term landowners and investors as principal developer, development manager and strategic advisor on projects that have a greater purpose than just financial returns.
We are at an exciting point in our growth. We have recently secured a number of new projects, ranging from a living-led scheme in central London to a major town centre regeneration in Southampton. We will soon be on-site at our 50% affordable, build-to-rent development at Mill Hill Broadway, as well as the first phase of the once-in-a-generation redevelopment of Mansfield College in Oxford.
We are continuing to grow our development team to ensure we effectively deliver our existing projects and are set up to deliver future projects.
Coming from different property backgrounds, we set up Stories so we could use our development skills to create positive outcomes for people. We’re currently a team of 14 and we have a rotating Advisory Board comprising some of our industry’s most experienced individuals.
What matters most to us is finding somebody that really cares about people, knows that property development can be a positive force for change and can bring a fresh perspective to what we are trying to achieve.
Equality, Diversity and Inclusion
In support of the ongoing success of Stories’ staff, the teams we work with, the industry we work within and the wider communities that we both develop and work with, Stories is committed and accountable for advancing equality, diversity and inclusion in all its forms.
Our ED&I policy can be read here.
Job Description
We are looking for an organised, proactive and people-focused Personal Assistant, Team Coordinator & Office Manager to join Stories at an exciting stage of growth.
This is a broad and varied role supporting our co-founders, development teams and wider business operations, with opportunities to shape the role around your interests and strengths supporting wider HR, operations, internal events and marketing activities. You will work closely with the wider Stories team and have a significant influence on how the business operates and feels internally.
As a small but growing company, we are looking for someone who enjoys variety, takes initiative and is excited by the opportunity to shape and grow alongside the business.
Key Responsibilities
Personal Assistant – supporting the leadership team with diaries, admin and their day to day roles.
Team Coordinator – supporting the development teams, particularly with arranging key meetings and administrative tasks.
Office Management – maintaining a welcoming and organised office environment and dealing with the day to day running of the office
Experience and Qualifications
We will of course look favourably upon candidates who have experience fulfilling this role or similar roles within similar organisations, however, there are no specific qualifications or experience that we require. Everyone has their own story and we are open minded to people from different backgrounds applying for the role. What is most important is being able to give us confidence that you will deliver against the roles and responsibilities set out below.
Attributes that are important for this role:
· Organisation – Exceptionally organised with a strong attention to detail.
· Communication – Friendly, professional, and confident communicating with all levels.
· Self-starter – comfortable working in a fast-paced, sometimes ambiguous environment, with the ability to juggle multiple priorities.
· Reliability – Consistently deliver to a high standard; discreet and trustworthy with sensitive information.
· Engaging – kind, thoughtful, collaborative, hard-working, with strong integrity and interested in the world and other people.
· Resourceful – a proactive and solutions-focused mindset
· People focused - Interest in company culture, operations and helping teams thrive
Responsibilities
As we are still a small team, this role is intended to be quite broad. You will be supporting the whole team at Stories, with particular focus on the leadership team.
Your core role is providing personal assistance alongside wider office management and team coordination, but in doing so you should expect to get involved in wider business operations. As the business grows and you establish yourself, you will have the ability to shape this role in whichever way aligns with your interests and meets the needs of the business. We hope you find this an exciting prospect.
Personal Assistant
Provide PA support to the Senior Leadership team (three co-founders and two Development Directors), including extensive diary management across conflicting priorities
Coordinate travel arrangements, hotel bookings, expenses and general administration
Manage project review scheduling and team calendars
Support signing, filing and organisation of important documents and agreements
Take meeting notes and support follow-up actions where required
Team Coordination
Coordinate internal and external project meetings
Maintain shared calendars, trackers and internal documentation
Support the wider development team with day-to-day administration and coordination
Act as a central point of contact for internal requests and operational support
Office Management
Ensure office supplies, refreshments and stationery are stocked and ordered
Coordinate cleaners, handymen and external contractors
Maintain a welcoming and organised office environment, including general upkeep and plant care
Support IT administration, equipment ordering, phone contracts, insurance tracking and equipment maintenance
Liaise with Workspace personnel, local councils and external suppliers regarding maintenance, facilities and business rates
Support health & safety administration and office compliance
HR & Operations
Administer company health insurance, including renewals and onboarding new staff members
Support recruitment, onboarding and induction processes for new employees
Monitor annual leave using Timetastic, helping manage scheduling conflicts and ensuring staff take adequate leave
Coordinate training and professional development opportunities
Support expense management and account reconciliation
Assist with HR administration, contracts and policy coordination
Internal Events
Organise monthly team gatherings, learning sessions and company updates
Coordinate annual team trips and company celebration events
Application Process
Application Process
There is no fixed deadline for applications and we will keep the role open until we find the right person. However, we are hoping to fill the position as soon as possible and encourage early applications.
You will be able to upload your CV at the end of the application form, in addition we ask for you to record a short, 2-minute video answering the question; 'Who are you and why do you want to join Stories?'
Or head back to our Jobs page